Richards Bay Industrial Development Zone (RBIDZ) is inviting all applicants to South African unemployed graduates to apply for their ongoing Admin Graduate / Internship Programme 2022 / 2024.
Specification
The successful candidate will be provided with relevant workplace skills and experience in order to prepare the learner for the job market, the development and training areas will include but not limited to the below;
●Prepare Business Correspondence and Records
● Support department with business communication, in whatever format required.
●Typing of memos and letters as required.
●Compilation of Legal Registers, Risk Registers, and Compliance Registers.
●Capturing documents on the documents managing system and archiving documents.
●Ensure that all filing is completed within the agreed time frame and according to RBIDZ practices.
●Access archives to provide information in the absence of Executive Manager.
●Prepare presentations.
●Courier documents where required
● Assist with research as and when required.
●Coordinate Diary ●Coordinate the diaries of the Department, by:
●Checking availability of relevant manager.
●Scheduling and confirming appointments.
●Reminding relevant parties of appointments.
●Ensuring relevant documentation is prepared and received prior to meetings.
●Organizing refreshments for meetings.
●Take minutes during meetings, and distribute approved minutes to all relevant stakeholders within the agreed time frame.
●Up-dating electronic diary.
●Coordinate Travel
●Coordinate travel for department, by:
●Scheduling and booking flights, accommodation and vehicle hire as requested.
●Confirming reservations prior to departures.
●Performing cancellations or changes and informing relevant travelers accordingly.
●Ensuring travel authorizations are approved by relevant approvers.
●General Administration
●Perform general administration, by:
●Placing orders for Business Unit’s stationery and other requirements.
●Controlling stationary stock levels within acceptable standards.
●Filing of fax and e-mail confirmations.
●Maintain electronic and hard copy filing system and ensuring it is kept secure and up to date.
●Scanning, copying, printing, faxing, and binding of documents required for the Business Unit.
●Initial preparation of forms and statutory returns for Company.
●Standing in as Executive assistant as and when required.
Requirements
- Grade 12
- Certificate in Office administration
- National Diploma in Office Administration (Advantageous).
Internship Location: Richards Bay, KwaZulu-Natal
Internship Closing Date: 27 May 2022
How To Apply For Richards Bay Industrial Development Zone (RBIDZ) Internships Programme
Click here to apply online for Richards Bay Industrial Development Zone (RBIDZ): Internships 2022